You’ve been approved for Agriculture Water Infrastructure Funding. Now what?

Congratulations on your successful application, and welcome to the Agricultural Water Infrastructure Project Resource Hub.

Implement your project like a pro, with our guides, templates and more!

Here, you will find a step-by-step outline of your responsibilities as a Funding Recipient and all of the information needed to successfully manage your funded project. If you still have questions after reviewing the content of this resource, please don’t hesitate to contact our Program Delivery team.

Don’t have an Agriculture Water Infrastructure Funded Project?

If your project number looks like AWP-202###-0####, you’re in the right place. If it is AWI-202###-0#### or something similar, you’re on the wrong page. Go to our Project Resource Hub to navigate to the correct page.

Important Information

We strongly recommend you take a few minutes to review the information below – even if you have previously received funding. A few minutes now could save you time and money in the future.

Many projects involve several individuals, organizations, third party contractors and other partners. Please share this information with all those involved in the delivery of your project.

Reporting

All reporting will be done via the IAF Client Portal. When your reports are ready, you will receive an email to your inbox with directions. To complete or review a report, click the Report card on the left side of the IAF Client Portal and navigate to the relevant project or report.

Electronic Funds Transfer

Project payments are made via Electronic Funds Transfer (EFT). To set up your EFT:

  1. Navigate to the “ORGANIZATIONS” heading on the grey Toolbar on the left side of the Client Portal. Click the subheading “Validated.” If hidden, click the arrow beside “ORGANIZATIONS” to reveal the three subheadings.
  2. The Organization(s) you represent will appear in the space to the right of the Toolbar. In that space, choose the relevant Organization whose EFT information you want to register.
  3. On the Organization, scroll down to the EFT Information section.
  4. Click the green + icon to the right of the heading “Bank Accounts.” This will open a pop-up window labeled Add a Bank Account.” In that pop-up, please provide the requested banking information, and click “Save“. Your newly created account will appear in the “Bank Accounts” section directly below the EFT Information section.
  5. Beneath “Bank Accounts,” click the newly created account. A pop up will appear.
  6. Click the green + icon to the right of the heading “Supporting Document Upload.” This will open a document upload pop-up. Please upload a copy of a void cheque or bank-supplied direct deposit form.
  7. At the bottom-right corner of the window, click “Save”.

If you have any questions about EFT or if you’re unable to set up your EFT, please contact finance@iafbc.ca.

Locating Your Banking Information

Your banking account information is found on the bottom of a void cheque. You will see a set of five numbers (the Branch/Transit number), a set of three numbers (the Institution Number), followed by a longer number (the Account Number). An image is provided to the right to assist you in locating these numbers.

If you do not have physical cheques, this information is accessible through most online banking applications. Simply select your account and look for an option to download a void cheque. Your bank is also able to provide you with these numbers at the teller.

Funding Acknowledgment

What is Funding Acknowledgement?

Funding acknowledgement is exactly what is sounds like, acknowledging the funders that are making your project possible. It’s important to the program funders that funding is appropriately acknowledged, and credit given on any public communications.

Not all projects produce materials that require funding acknowledgement, but if you make a social media post, newsletter update, media release, or other public project communications, the material must be submitted in advance of publication for review and approval. This includes any reports or publications you may complete. Not sure if you need to submit something? Contact communications@iafbc.ca for clarification.

Communications materials must be submitted to the IAF Client Portal at least 10 days prior to being needed. The approval is granted by the Ministry of Agriculture and Food, with the process being facilitated by IAF.

For a downloadable PDF of the funding acknowledgement requirements, see the resources section.

Funding Acknowledgement Process

  • 1

    Design Material
    Design project materials, include appropriate logos and/or credit line.

  • 2

    Submit Materials
    Submit your materials to IAF through the client portal at least 10 days in advance. IAF submits to funder for review.

  • 3

    Address Feedback
    IAF will provide you with the feedback received from the funders. If required, you may need to edit your material and re-submit for approval.

  • 4

    Receive Approval
    Once the material has been approved by the funder IAF will notify you to confirm that the material is approved for use.

  • 5

    Use Materials
    Once the approval has been given, you’re free to use the materials.

Funding Acknowledgement Requirements

Funding acknowledgements typically include logos (graphic identifiers), a credit line (written statement), and a disclaimer statement. Typically, the acknowledgement appears near the front of a report or publication, at the bottom of the table of contents, on an acknowledgement page or similar.

You must submit proofs of all communications materials in advance of being made public to IAF’s Communications Team. The communications team is here to help with questions about requirements for each type of material.

Submitting Materials for Approval

All materials must be approved in advance. It is important to submit materials well in advance of your distribution deadline, as it can take some time to review. We recommend you allow yourself 10 business days for approval, as IAF works with the government funder to ensure acknowledgement is appropriate.

How to Submit Materials Via the IAF Client Portal

To upload a material for review:

  • Visit the IAF Client Portal and log into your account.
  • Navigate to the Funding Acknowledgement section of your project (on the Project card, select Active).
  • Scroll down to the Funding Acknowledgement section, click the ‘green plus’, complete the information, and upload the related document or material.
  • When you click SAVE, it will automatically be submitted to the IAF Team to begin the review process.

The status of your request is available in the IAF Client Portal, on the left side near the bottom you will see a Funding Acknowledgement section. The section lists all your request under review, requiring your attention, approval and declined. You will receive an email to your inbox when updates are made.

Questions?

Not sure what to do with a certain marketing material? Where to put the logo and credit line?

We understand, it’s a lot of details. The Comms Team is here to help.

Frequently Asked Questions

A funding acknowledgement is a way of recognizing that your project activities are being supported by funds provided by the federal and / or provincial government.

The three common items you will be asked to include are funder logos, credit lines and disclaimer statements. Exactly how you recognize this funding depends upon what you are communicating (the content), where you are communicating (geographical location of your audience) and how you are communicating (by what means).

Communication and marketing materials include, but are not limited to: product labels, packaging, menus, shelf danglers, sell sheets, brochures, flyers, product catalogs, print advertising (including billboards and vehicle wraps), posters, pop-up banners, recipe cards, shopping bags, aprons, placemats, static digital adverts, social media posts, press releases, newsletters (including digital and print), web pages, videos, scripts, TV advertising, Radio Advertising, media articles, advertorials, event invitations.

All of these materials, if part of your project, require an approval. Therefore you will need to follow the step-by-step guide for submitting your communications materials for approval.

All communication and marketing materials related to your project need to be approved to ensure that the Government Funders are acknowledged appropriately. They also need to be approved to ensure that funding recognition is applied in a uniform manner across project materials and across projects for the duration of the program.

Please reach out to finance(at)iafbc.ca and they can provide you with assistance.

Commonly Used Terms and Definitions

Your approved set of activities and corresponding budget, as outlined in your Contribution Agreement.

The approved deliverables and/or items to be completed within your approved project.

The process for seeking approval of marketing / communications materials produced within the project.

For BCCAF, the Government of Canada, more specifically Agriculture and Agri-Food Canada

A reimbursement claim, detailing expenses for your projects completed activities

The organization that is receiving funding from the program

Your final report includes your last expense claim for your project, as well as the completed “Activity Reporting” tab in the Reporting Template.

The portal you used to apply for funding. This portal is where you will access all information about your project including reporting and funding acknowledgement approval.

Still have questions?

We are here to support you through the process. We welcome any questions you may have.

Resources

Funding Acknowledgement Requirements

Download a PDF of the funding acknowledgment requirements for AWP.

Funder Logo Set

Download the logo set for communications materials.

3rd Party Use Form

Complete this form and include with materials that include the logos being submitted for comms approval.

IAF Client Portal

The client portal is where you will access everything relating to your project including reporting and funding acknowledgment approval.

Funding provided by:

CAP Logo, Province of BC Logo, Government of Canada Logo

We gratefully acknowledge the financial support of the Province of British Columbia through the Ministry of Agriculture and Food.