Enhanced Replant Program Project Resource Hub

This information is taken from your profile. No action is needed, unless the information requires updating.

If an update is required, please contact info@iafbc.ca to start the update.

Funding Details

The question in this section is asking if you have added your information to the Client Portal. If you have not, please ensure you do so promptly, so payment is not delayed.

For information about how to add your banking information see below.

Completed Project Activities

If you completed all the approved activities select yes. If you completed some, but not all; select no.

Reminder: Changes to your project need to be communicated to IAF prior to those activities taking place. If you do not reach out to IAF to confirm the changes are eligible we are unable to guarantee payment.

Some fields in this section are from your project, such as the Project Start and End Dates. These fields cannot be edited.

An attestation must be provided to submit your report.

By clicking the “I Agree” box and signing your name, you are agreeing to the description in this section.

Please review and ensure that you understand prior to attesting your name.

Note, attestations must be completed by the Key Contact or Signatory for your project as identified in your application.

The document section will note which documents are mandatory to attach, and which are optional. This may be a list with a heading noting “Mandatory attachments” or could be indicated with an asterisk (*).

When a mandatory document is not provided, our team may send the report back to you seeking the document. If not provided, we may be unable to accept your report and reimburse you for your project.

To upload a document to your report, click on the green plus to the right of the Report Attachment heading.

This will create a pop-out on your report, where you can search your device for files, or drag and drop them into the pop-out. Select the correct file type for your document from the drop-down list, then click Start Upload.

There may be a hyperlink included in the description of the document section. Clicking on the hyperlink, the text in blue, will download a document template to your computer. You will need to edit, save, and upload this document to your report.

Documents uploaded need to be legible for our team to read. If the document provided is unclear or unreadable, we will request updated copies.

Documents need to be appropriately named. Keep in mind, the IAF team will review all of your documents at the same time, so clear identification of each document is appreciated. An example would be naming your documents as;

• PID number_Invoice number
• PID number _Proof of Payment_Invoice number
• PID number_Map
• PID number_After photo 1

Do not use special characters in document names, or the files will not be uploaded. Special characters include but are not limited to; & $ /

If uploading a map, best practice is to annotate (i.e. mark up) the map with relevant features such as fence lines, water sources, road access – whatever is relevant to your project.

Copies of related invoices, including proof of payment, for your approved project must be uploaded to your report.

To qualify for reimbursement, invoices must:

• Relate to Approved Expenses: Reflect costs directly associated with purchases from
  • Nursery Stock: Plant(s) purchased and/or one-time royalty or licensing fee
• Be Itemized: Include detailed descriptions (i.e. varieties), quantities, and unit prices for the above expenses.
• Show Date of Purchase: Indicate the invoice date or purchase date(s)
• Show Currency of Purchase: Indicate the currency the invoice is in, and if applicable, the exchange rate used
• Include Vendor Information: Display the vendor’s name, address, and contact details.
• Provide Payment Proof: Accompany the invoice with evidence of payment, such as a receipt or bank statement (if available at the time of application).
• Producer-to-producer sales (including rootstock, scion, plants) are eligible under ERP. Applicants must provide an ‘invoice’ for the payment of a producer-to-producer sales which includes:
• Seller information; including legal business name, address / contact information, GST/business number for farm/business selling trees;
  • IAF may request original invoices from commercial nurseries on a case-by-case basis
• The variety and number (unit/quantity) of trees sold;
• Cost per tree and total costs;
• Buyer information; including legal business name and address / contact information for the farm/business buying trees;
• The applicant (buyer) is also required to provide backup of the transaction to show proof of payment (i.e. bank statement showing transfer of funds, deposited cheque etc.)

Proof of payment is described as;

• Photocopies of cancelled cheques (front and back)
• Credit card payment slip or credit card statement
• If paid electronically, a copy of the bank transaction, clearly showing vendor and amount (account # and other transactions should be blacked out).
• Vendor statement indicating the payments on account that have been credited.
• An invoice with PAID stamped on it if it has been generated by the vendor’s accounting system shows a zero-balance owing.
• A receipt with vendor domicile stamp or letterhead.
• A copy of the General Ledger may also be requested.

This section is optional but encouraged – IAF and the funders love to hear the impact of your project!

These stories may be used to promote the program publicly, either by the funder(s) directly or by IAF.

If you want to share the success, impacts, or lessons learned from your project, click the green plus to the right-hand side to add a project story to your report. This will create a pop-out box with a few text boxes for you to complete, and the opportunity to add documents such as images of your project in progress and complete.

Note, by providing a project story (pressing save on the pop-out box) you consent that all content provided may be used publicly and/or shared with program funders/stakeholders.