You’ve been approved for EWP Funding. Now what?
Congratulations on your successful application, and welcome to the Extreme Weather Preparedness for Agriculture Project Resource Hub.
Implement your project like a pro, with our guides, templates and more!
Here, you will find a step-by-step outline of your responsibilities as a Funding Recipient and all of the information needed to successfully manage your funded project. If you still have questions after reviewing the content of this resource, please don’t hesitate to contact our Program Delivery team.
Note for code 3601 – Farm & Ranch FireSmart Assessment
To get your Farm & Ranch FireSmart™ Assessment completed by a pre-approved Local FireSmartTM Representative (LFR) or Wildfire Mitigation Specialist (WMS):
- First, view a full list of pre-approved Local FireSmart Representatives (LFR) or Wildfire Mitigation Specialists (WMS)
- Contact your nearest Farm & Ranch FireSmart professional, or if they are unavailable, those with asterisks beside their name denote that they are available to travel.
Note for code 3605 – Farm Structures Sprinkler Protection Project
Sprinkler systems should not be considered an alternative to applying FireSmart principles and guidelines. They are an addition to already proven FireSmart strategies.
The function of an exterior sprinkler system is to create a ‘humidity bubble’ around the structure with strategically placed sprinklers. This tactic aims to increase the relative humidity surrounding the structure, thereby decreasing the chances of embers and burning debris igniting on or around it.
Improperly installed sprinklers can cause as much damage as the fire they are meant to prevent. Learn more about using sprinklers for structure protection: https://firesmartbc.ca/resource/factsheet-exterior-home-sprinklers-and-structure-protection-units/
Questions? Contact a Structure Protection Specialist (SPS) from BC Wildfire Service: An SPS can answer any questions you may have in planning/purchasing/installing/using a sprinkler system to protect your farm structures. SPS works in the Structure Protection Coordination Office (SPCO), a program embedded within the BC Wildfire Service. They can help you finalize details of your structure defence plan, such as confirming sprinkler types, pump types, setup, and sprinkler deployment planning. An SPS can provide support through a phone call or site visit, depending on your farm location and the complexity of your sprinkler system.
For support, please email SPCO@gov.bc.ca; in your email, please indicate that you have been referred to their services by the Ministry of Agriculture and Food’s Extreme Weather Preparedness for Agriculture Program. For more information about the SPCO and what SPS do, please visit: https://www2.gov.bc.ca/gov/content/safety/wildfire-status/wildfire-response/wildfire-personnel-and-response-tools/structure-protection
Important Information
We strongly recommend you take a few minutes to review the information below – even if you have previously received funding. A few minutes now could save you time and money in the future.
Many projects involve several individuals, organizations, third party contractors and other partners. Please share this information with all those involved in the delivery of your project.
Electronic Funds Transfer
Project payments are made via Electronic Funds Transfer (EFT). To set up your EFT:
- Navigate to the “ORGANIZATIONS” heading on the grey Toolbar on the left side of the Client Portal. Click the subheading “Validated.” If hidden, click the arrow beside “ORGANIZATIONS” to reveal the three subheadings.
- The Organization(s) you represent will appear in the space to the right of the Toolbar. In that space, choose the relevant Organization whose EFT information you want to register.
- On the Organization, scroll down to the EFT Information section.
- Click the green + icon to the right of the heading “Bank Accounts.” This will open a pop-up window labeled “Add a Bank Account.” In that pop-up, please provide the requested banking information, and click “Save“. Your newly created account will appear in the “Bank Accounts” section directly below the EFT Information section.
- Beneath “Bank Accounts,” click the newly created account. A pop up will appear.
- Click the green + icon to the right of the heading “Supporting Document Upload.” This will open a document upload pop-up. Please upload a copy of a void cheque or bank-supplied direct deposit form.
- At the bottom-right corner of the window, click “Save”.
If you have any questions about EFT or if you’re unable to set up your EFT, please contact finance@iafbc.ca.
Locating Your Banking Information
Your banking account information is found on the bottom of a void cheque. You will see a set of five numbers (the Branch/Transit number), a set of three numbers (the Institution Number), followed by a longer number (the Account Number). An image is provided to the right to assist you in locating these numbers.
If you do not have physical cheques, this information is accessible through most online banking applications. Simply select your account and look for an option to download a void cheque. Your bank is also able to provide you with these numbers at the teller.
Funding Acknowledgment
What is Funding Acknowledgement?
Funding acknowledgement is exactly what is sounds like, acknowledging the funders that are making your project possible. It’s important to the program funders that funding is appropriately acknowledged, and credit given on any public communications.
Not all projects produce materials that require funding acknowledgement, but if you make a social media post, newsletter update, media release, or other public project communications, the material must be submitted in advance of publication for review and approval. This includes any reports or publications you may complete. Not sure if you need to submit something? Contact communications@iafbc.ca for clarification.
Communications materials must be submitted to the IAF Client Portal at least 10 days prior to being needed. The approval is granted by the Ministry of Agriculture and Food, with the process being facilitated by IAF.
For a downloadable PDF of the funding acknowledgement requirements, see the resources section.
Funding Acknowledgement Process
- 1
Design Material
Design project materials, include appropriate logos and/or credit line. - 2
Submit Materials
Submit your materials to IAF through the client portal at least 10 days in advance. IAF submits to funder for review. - 3
Address Feedback
IAF will provide you with the feedback received from the funders. If required, you may need to edit your material and re-submit for approval. - 4
Receive Approval
Once the material has been approved by the funder IAF will notify you to confirm that the material is approved for use. - 5
Use Materials
Once the approval has been given, you’re free to use the materials.
Funding Acknowledgement Requirements
Funding acknowledgements typically include logos (graphic identifiers), a credit line (written statement), and a disclaimer statement. Typically, the acknowledgement appears near the front of a report or publication, at the bottom of the table of contents, on an acknowledgement page or similar.
You must submit proofs of all communications materials in advance of being made public to IAF’s Communications Team. The communications team is here to help with questions about requirements for each type of material.
The logos (aka. Graphic Identifiers) must be used on the majority of communication materials. This includes newsletters, event invitations, press releases, announcements, public reports, advertisements, flyers, posters, brochures, and related communication materials.
Whenever the Province’s logo appears, the user must also complete and submit a Third-Party Use form for approval. This should accompany all materials submitted for approval that contain the Province of BC’s logo.
Reminder: All materials require approval by IAF prior to printing/production/distribution.
Need the logos? Please refer to the resources section below. There you will find a link to download a .zip file with a variety of logos you may require. If you are unable to download a .zip file, please contact the Comms Team and we’ll forward you the logos.
In addition to the logos, the credit line should also be included in reports and other publications.
For brochures, posters, or displays, a written statements may not be required. The Comms Team can clarify prior to development, or upon submission of materials for approval.
Credit Line:
Funding for this project has been provided by the Governments of Canada and British Columbia through the Sustainable Canadian Agricultural Partnership, a federal-provincial-territorial initiative, under the Beneficial Management Practices Program. The program is delivered by the Investment Agriculture Foundation of BC.
Or
This project is supported by the Sustainable Canadian Agricultural Partnership, a federal-provincial-territorial initiative, under the Beneficial Management Practices Program. The program is delivered by the Investment Agriculture Foundation of BC.
Disclaimers statements are required in reports and other publications, especially when they contain recommendations and opinions. Typically, we recommend this statement appears near the front of a report or publication, at the bottom of an acknowledgement page, with the logos and credit statement at the end of a video, or similar.
Disclaimer statement:
The Government of British Columbia and the Investment Agriculture Foundation of BC are pleased to participate in the [production/delivery] of this [project/publication/event, etc.]. We are committed to working with our industry partners to address issues of importance to the agriculture and agri-food industry in British Columbia. Opinions expressed in this [report, publication, etc.] are those of [organization name, the authors, etc.] and not necessarily those of the Investment Agriculture Foundation or the Government of British Columbia.
The Third-Party Use form must be completed and submitted for approval with items that include the BC logo. This is a provincial government requirement that asks how/where the BCID will be used. You can fill it out as follows:
- Under “What is their relationship to government?” you can put “funding recipient”
- Under “List any other Marks that will appear in conjunction with the BC mark” List any logos that appear with BC, this can include IAF, or your own logo.
- Under “medium” tick all of the materials that you anticipate you will create for the duration of the project (that will include the logos)
- Under “Application prepared by” leave the ministry and branch boxes empty but complete the other fields (or indicate ‘same as above’) and please sign and date the form
- Ignore the “Endorsements/Approvals” section, that is for internal ministry use only
You are required to have the Logos, Credit Line, and Disclaimer in reports and publications. In select cases the logos may be omitted due to space or formatting requirements. If you have questions about how to acknowledge funding on your materials, please reach out early to IAF Communications.
For most reports and publications, a funding acknowledgement page is included near the beginning of a report. This will contain the credit line, disclaimer, and logos.
We understand you may be interested in sharing your project funding or details on your social media accounts. This action constitutes a ‘public announcement’ and requires advanced approval. Contact the Communications Team for additional details on project communications via social media.
On social media you are required to use the Sustainable CAP hashtag. You are also encouraged to tag Agriculture and Agri-Food Canada (AAFC) in your posts. You may also be required to use the logos, depending on the type of image you share. Plain photos do not require logos, graphics with images and text do. A table below shows the appropriate tags to use by media platform.
| X (Twitter) | |||
|---|---|---|---|
| @AAFC_Canada
#SustainableCdnAg |
@CanadianAgriculture
#SustainableCdnAg |
@cdn_agriculture
#SustainableCdnAg |
@Agriculture and Agri-Food Canada
#SustainableCdnAg |
Please submit ALL social media content relating to your project to the IAF Client Portal prior to posting for approval. If you will be doing many social posts, please contact us and we will work with you to approve a social media campaign, rather than every individual post.
You are required to have the Logos, Credit Line, and Disclaimer in your video or presentation. The three components should be on a single acknowledgement slide at the end or beginning of your video or presentation.
An event or project announcement is considered a ‘public announcement’ and requires advanced approval. All event material should be submitted together as one approval. This may include an event poster, a registration page, and social media posts.
Announcements such as news releases should be submitted as early as possible. Our funders require additional time to review announcements, especially if you are requesting a quote.
Submitting Materials for Approval
All materials must be approved in advance. It is important to submit materials well in advance of your distribution deadline, as it can take some time to review. We recommend you allow yourself 10 business days for approval, as IAF works with the government funder to ensure acknowledgement is appropriate.
How to Submit Materials Via the IAF Client Portal
To upload a material for review:
- Visit the IAF Client Portal and log into your account.
- Navigate to the Funding Acknowledgement section of your project (on the Project card, select Active).
- Scroll down to the Funding Acknowledgement section, click the ‘green plus’, complete the information, and upload the related document or material.
- When you click SAVE, it will automatically be submitted to the IAF Team to begin the review process.
The status of your request is available in the IAF Client Portal, on the left side near the bottom you will see a Funding Acknowledgement section. The section lists all your request under review, requiring your attention, approval and declined. You will receive an email to your inbox when updates are made.
Resources
Funding provided by:
Funding for this program has been provided by the Sustainable Canadian Agricultural Partnership, a 3.5-billion, 5-year agreement between the federal, provincial and territorial governments to strengthen the competitiveness, innovation, and resiliency of the agriculture, agri‐food and agri‐based products sector. Additional funding has been provided by CleanBC and British Columbia’s Climate Preparedness and Adaptation Strategy (CPAS). The program is delivered by the Investment Agriculture Foundation of BC.
